Subject access requests

Under data protection legislation an individual has the right to access the information that an organization holds about them. Accessing personal data in this way is known as making a subject access request.

You are entitled:

  • to be informed whether your personal data are being processed by Harlaxton College

  • to be sent a copy of your personal data (normally as of the date of receipt of your request), subject to any applicable exemptions and the removal of other people's personal data as appropriate

  • to be sent certain information about your personal data

Your subject access request to the College may be submitted in whatever format you wish, but we have created a standard Subject Access Request Form for your convenience, which may be completed and emailed to or sent in the post to the address on the form. Using the form will help us to verify your identity and give a timely and accurate response to your request. There is no charge to make a subject access request.

Subject Access Request Form

On receipt of your request, we will let you know the statutory deadline by which we will reply. If, on receipt of our response, you consider that the College has not dealt correctly with your request, please email If you are still not satisfied, you should contact the Information Commissioner's Office.

Exercising other data protection rights

Under data protection legislation an individual has various other rights. These rights requests may be submitted in whatever format you wish, but we recommend that you email to ensure a timely response to your request.

Return to the Data Protection Introduction